11191. Peoples Bank (Augusta, MT)

Article Text

Gentlemen: We herewith submit a report of the regular annual examination of the books, records and affairs of the County of Lewis and Clark RS made by A M Johnson and R. Lathom deputy state examiners, said examination commencing on the 24th day of March 1931, and concluding on the 4th day of April, 1931. Mr. Joseph Oker County Treasurer To balance in all funds at time of last examination. March 21, 278,957.07 1930 1,525,547.10 To receipts from above date to March 21, 1931 By disbursements during same period $1,804,504.17 402,731.98 4,702.76 254.50 COUNTY INDEBTEDNESS AT CLOSE OF FISCAL YEAR JUNE 12,109.45 Warrants outstanding 326,000.00 Bonds outstanding Total outstanding Less balance in Sinking fund on hand INDEBTEDNESS AT CLOSE OF FISCAL YEAR ENDING COUNTY 30, 1930 15,569.73 Warrants outstanding Bonds outstanding Total outstanding fund hand 31,874.68 Less balance in Sinking on 317,797.40 $ Net indebtedness June COUNTY INDEBTEDNESS TIME OF EXAMINATION FEBRI ARY 28, 1931 8,340.54 Warrants outstanding 360,000.00 Bonds outstanding Total outstanding Less Sinking fund balance $14,748.05 Cash None 14,748.05 Investments Net indebtedness February Deceased Campbell Beatty Bobby Poss Stover 13,051.43 Total par value 77,392.50 on 3-10-31 for depository purposes Total value of securities Receipts not show quarterly reapproval by Board of County Commissioners. East Helena State Bank. East Helena: Custodian's receipt No 557 U. S. Fourth Liberty bonds 5,000.00 First Liberty loan bonds City Approved of East Helena, Montana, Registered Water Fund War5,162.79 259 and 302 rants 11,162.79 Total value of securities for depository purposes Receipt does not show quarterly reapproval by Board of County Commissioners. COLLECTIONS FOR 1930 POOR TAX SPECIAL To 1400 Receipts charged $1,434.00 By 717 receipts used (cash) 1,366.00 By 683 receipts unused (returned) 1400 2,800.00 2,800.00 COLLECTIONS FOR 1930 SPECIAL ROAD TAX 2,000.00 To 1000 Receipts charged By 140 receipts used (cash) 1,720.00 By 860 receipts unused (returned) 2,000.00 1000 Mr. A. J. Duncan Clerk and Recorder County COLLECTION OF FEES 1930, to March 3,767.25 collected from March To regular fees for 1930 1,056.50 petition fees candidates' nominating To To registration fees for 1930: 17.85 City East Helena 287.85 City Helena primary election 290.30 election City of Helena general White Chas Haube Daniel John Sarafie Geo Douglas Dan Vanon volved. Dr. David T. Berg Former Personal Disposition Grips, watch, leather folder Relatives Brother Clothing bank book Mrs. Henrietta Leek Jewelry (mother) ance policies goods Public Honorable discharge and Conrad other papers Clothing Mother Montana Trust & Savings Pubbank certificate of de- Administrator posit Austin school district cash $43.85 leather folder and money sack Purse and 45 cents key Public Administrator Two suitcases clothing and Public Administrator personal effects Match box. watch knife Mother $5.50 and Ingersoll Pubwatch were handled in no personal effects were John Dr. James M. Flinn Coroner Personal Disposition Deceased $24.00 personal Mrs Clara HenderlitWatch, effects James Keys, Public $10.60 Administrator $6.50 household articles and Stephen Glossen Marie Boutens clothing Six other cases were handled in which no personal effects were involved. EXAMINER'S NOTES We found that your depository deposits are the actual bonds placed in custody your County Treasurer Chapter of the 1929 laws method whereby are given greater protection and the County Treasurer relieved the responsibility of being the methods forth in this chapter the custodian of the to have banks place the securities furnished by them under the matter by some custodian trustee of your depository banks In our opinion the best course follow though the said chapter make mandatory receipts did not show the approval We and date of approval by Board County and receipts do not indicate the of the board The minute in reference to the approvals reapprovals of depository complete The bonds of custodian's receipts covering such securities should be upon the basis not to exceed 90 per cent of market value of such and not upon the full par value The Board County Commissioners indicate upon the custodian's receipts and show in its minutes the amount of such Section 2219 of the 1931 M requires that the current tax rolls must for the year 1929 The County Clerk be reconciled which not been done must carefully compare the list with the assessment books and satisfied that contains and true statement of all taxes due and unpaid he must foot up of taxes unpaid, credit the County Treasurer who acted under It and make final settlement with him of all taxes charged against him in the books and must require from him an immediate account for any existing deficiency When this settlement completed the must make reconcilement of the operations of taxes charged collected abated and delinquent in one of the assesssubscribed and sworn to by the ment books and such must County Treasurer see Chapter 96 of the 1923 and sections 2177 2178 and M This desires to be furnished with copy 2179 the 1929 tax upon its completion and also the 1930 completed in June The Treasure has permitted District No Bond Sinking fund amount be small be in the amount large illegal permit condition No fund should ever be mitted to be overdrawn We found interest on County Fair Warrants and some of School Districts handled by having warrant issued for the interest paid on warrants instead of the method prescribed this department We must insist that practice of issuing warrant for the interest paid on upon which interest paid must show be discontinued and all same upon the warrant and that amount be taken account as disburse. ment The estates under the jurisdiction former Public Administrator McNamara handled inefficient John R ner has with the setting his We find that inventorie Florence Luce Charles Riley Estate had not been filed in the 30.00 although time expired Section 10129. Dut ing his administration have found that many instances he did not comply with the law to depositing and disbursing estates money 903.88 and demands had to be made on him for proper deposits the Treasure efforts should made have all the estates coming under the adminSpecial of and closed istration There great many the jurisdiction of forme: Conrad that been process of Administrator number of which should be closed them escheated 10001 amended Chapter 1931 Laws with We the 10000 to find that lishing reports of the estates and Section 10003, requiring the his accounts the Clerk Public settle and adjust District Court have not been complied with would that the quirements of these said be complied Due care must be exercised before claim allowed for payment that the same up to the legal requirements provided by Section 4605 M 1921 that the clear and explicit the services that complete shown and that and supplies material claims signed and sworn Your attention to the following claims No 30289 James Keys $60.63 Deputy Assessor 30 attached Chapter the 1925 Session Laws and shall be pate by them not exceed actual necessary May June each dollars during The above claim Groat and No 30405 claims registration Lloyd Eyre registered 31206 M number registration Mack electors do not show on claims dates No 30953 Frank the claim separate items No 31172 Chas subpoenas at the serving $9.70 and other claims rate cents each Section 4932 R M. Constable serving subpoena 31346 John McGuinness, signed All by the claimant and signed No 31013 Pickett $56.12 for per diem and traveling expense vestigating at the request of the Board of County Commissioners by resolution contracts and the work of reappraisal of city real estate in Havre and Bozeman officer entitled to fees The of law specifically authorizing and our Supreme unless can point to some County Commissioner collect for Court has held that performed by virtue his office only such fees other compensation law specifically We find no statutory authorizati the collection of fees and for the although investigation made for the purpose of determining the expenditure for suitable reappraisal for assessment purposes the property in the City Helena which ultimately resulted in the not being made and could considered good business we would against the incurring of any expense in the future not specifically author by law. The claims of all Justices of the Peace who receive fees should have the County Attorney on the claim. Also, all criminal cases Peace should reported to the County Attorney each month Justice of the No 4133, D. McLeod County Surveyor "Expense on above trip each item of expense not shown in separate items with complete dates No 4247 shows of expense which are subject to the same criticism No 4334 McLeod contains an item, 504 miles at 10c per mile which not properly itemized for the reason points of travel are shown and the dates are not complete. Other claims are subject to the criticism. Respectfully submitted. M. ROBERTSON, State Examiner Per N HAWKINS Assistant State Examiner. JOHNSON Deputy State Examiners, Net indebtedness June Balance in all funds on March 31, 1931 CASH RECONCILEMENT Cash and cash items in office The American National Bank, Helena: Bank balance 33.40 Less outstanding checks 86,787.07 Net bank balance 84,103.30 Montana Trust and Savings Bank, Helena 58,349.81 Union Bank and Trust Company, Helena 85,773.03 The National Bank of Montana, Helena 10,000.00 East Heiena State Bank, East Helena 19,116.01 Banking Corporation of Montana (Closed) Gilman State Bank Closed) (Receiver discharged) 13,800.00 40,100.00 Peoples Bank of Augusta (Closed) School District No election Reconcilement of Difference: Warrants Outstanding 5,674.25 Estate Total collections for the period 5,674.25 Pete Kamshitch Warrant No 426 By county treasurer's receipts for same W. Thempson Warrant No 402 44.42 OUTSTANDING INDEBTEDNESS OF FEBRUARY 28. 1931 49.42 Total Warrants Outstanding: Detail of Account: General fund Public Administrator, Mr. Conrad (Former) Road fund 1.358.02 Estate Balance Poor fund 1,338.12 Anabel Dezeille 146.30 36.00 Bridge fund 24.63 Mary Hoag Fair fund 1.50 Paul Andries 432.80 331.85 County Agent fund 20.15 Pete Kamshitch 496.94 8,340.54 Total warrants outstanding 199.40 Daniel York Bonds Outstanding: 131.30 Carl Ingvost Series of 1916 $100,000.00 Wm 235.24 Beries of 1920 80,000.00 Georgia M 15.00 Series of 1921 80,000.00 Joe Rondeau Series of 1930 100,000.00 38.84 Agnes Ashby 360,000.00 Total bonds outstanding Total Public Administrator, Total outstanding indebtedness February 28, 1931 Estate Ed Gibson Public Administrator Estate Peter 765.00 Joseph Raught John Stanko Charles Public Administrat James Estate Ora Joseph Mary Total cash in office and banks DEPOSITORY SECURITIES The American National Bank, Helena: 100,000.00 S. Liberty loan bonds Montana Trust and Savings, Bank, Helena Value for Market Deposit Value Purpose Par Value 3-10-31 3-10-31 School District No. 6. Stillwater County, 11,000.00 11,000.00 Montana, 5% bonds, 1943 10,000.00 $ 9,500.00 8,550.00 Chile Copper Company, 5%, 1947 Fruit Growers Express Company, "H," 20,000.00 19,700.00 17,730.00 1936 COMPARATIVE STATEMENT Cigar Stores Realty Holdings Inc. S. 15,000.00 10,650.00 9,585.00 1949 317,797.40 Net indebtedness June 1929 Great Northern Railway Company, 7%, 273,695.05 Net indebtedness June 30 1930 25,000.00 27,250.00 24,525.00 "A," 1936 25,000.00 25,562.50 23,006.25 Union Gulf Corporation, 5%. 1950 44,102.35 Decrease during fiscal 19,000.00 19,000.00 S. Fourth Liberty loan 4% bond 273,695.05 Net indebtedness June 30 5,500.00 5,500.00 Fourth Liberty loan bond 353,592.49 Net indebtedness February 1,000.00 1,000.00 First Liberty loan bond close of last fiscal year to date Increase during period $131,500.00 Mr. Will Whalen Total par value the District Court Clerk of 119,896.25 Total securities on 3-10-31 for depository purposes March 1931 3,526.55 value of To fees collected from March to National Bank of Montana, Helena: 123.00 To fines collected during same period Value for Market Deposit 3,649.55 Total collections Value Purpose 3,649.55 By County Treasurer's receipts for same Par Value 3-10-31 3-10-31 Custodian's receipt No. 607 for: FUND New York Dock Company 4% Bonds, To balance in fund March 1930 5,000.00 $ 3,812.50 3,431.25 1951 March 1931 13,435.31 To receipts from March 1930 to 5,000.00 4,590.00 Kresage Foundation 6% bonds, 1936 General Motors Acceptance Corporation 10,000.00 10,100.00 9,090.00 5% Notes, 1932 By disbursements during same period International Match Corporation 5,000.00 4,581.25 4,123.13 bonds, 1947 13,169.26 Balance in Trust fund February 23. 1931 New York, New Haven and Hartford 6% 13,192.74 County Treasurer's balance in trust fund February 28, 1931 5,000.00 5,275.00 4,747.50 bonds, 1940 Purity Bakeries Corporation 5% bonds, 23.48 Difference 10,000.00 9,675.00 8,707.56 1948 Detail of Difference: Sinclair Crude Oil Purchasing Company, A 101 No. 5301, dated February 2. 1931 credited to District 5,000.00 5,100.00 4,590.00 1938 Court Trust fund by County Treasurer when same 10,000.00 10,150.00 9,135.00 Montana Power Company 5%, 1962 should have been placed in the County General fund $24.48 5,000.00 5,243.75 4,719.37 Bethlehem Steel Company, 5%, 1942 A 101 No. 5262 dated January 1931 credited to Estates 5,125.00 4,612.50 5,000.00 Cudahy Packing Company, 5%, 1946 fund by County Treasurer when same should have 5,362.50 4,826.25 5,000.00 Detroit City Gas Company, 6%, 1947 1.00 been placed in the Clerk of Court Trust fund Approval by County Commissioners is indicated on receipt. $ 23.48 Custodian's receipt No. 515 for: DETAIL OF CASES 10,000.00 Balance Virginia Railway and Power, 5%. 1934 No St. Louis Southwestern Railway Com- 931.96 9,045.00 Old cases 10,000.00 23.89 4% 1932 pany Civil No 9563 15,131.25 13,618.13 15,000.00 Long Island No Shore Br., 5% 1932 Civil No 13455 Lake Shore and Michigan Southern RailProbate No 2293 20,050.00 18,045.00 20,000.00 1931 Civil No. 10769 Approved 4-12-1930 Probate No 2167 Custodian's receipt No. 413 for: Probate 3092 Humble Oil and Refining Company 87.01 Civil 11483 25,625.00 23,062.50 25,000.00 9,463.85 1932 Civil No 13163 840.70 Civil No 14135 $150,000.00 Total par value Civil No 12100 135,556.94 securities 3-10-31 for depository purposes 8.10 Total value of on Civil No 11799 Receipt approved 1-10-1929 Civil No 11800 Receipts do not show quarterly approval 10.00 Civil No 14092 by Board of County Commissioners. 27.40 Civil No. 14134 15.00 Union Bank and Trust Company, Helena: Civil No. 14110 Value for 10.00 Probate No 3359 Market Deposit 1.00 Probate No. 3321 Value Purpose 786.78 Civil No 14120 Value 3-10-31 3-10-31 Par 10.00 Civil No. 14182 Fidelity and Guaranty United States 50,000.00 surety bond Company Total ation certifiDated May 17. May Approved Mr. Clyde Burgess (Former) cate expires Sheriff June 1923 COLLECTION OF FEES Custodian's receipt No 522 for: 502.20 To fees collected April 1930 January 1931 Murray Body Corporation S. 502.20 By County Treasurer's receipts for same 9,400.00 1934 Mr. Arthur C. Parsons Approved Sheriff Custodian's Receipt No. 602 for: 118.90 To fees collected January 1931 to April 1931 Pacific Gas and Electric Corporation, 118.90 receipts for 8,932.50 By County 10,000.00 9,925.00 1960 Federal Land Bank of Columbus, 412%, 1,000.00 1,000.00 1955 Bank of Federal 3,000.00 3,000.00 1955 Federal Land Bank of Springfield, 6,000.00 6,000.00 1955 Approval by County Commissioners is not indicated on receipt. Mr. James E. Keys Administrator OPERATION OF ESTATES FUND 4,420.36 fund March 1930 To balance 6,936.75 To receipts from March 1930, to April 1931 11,357.11 4,878.72 By disbursements during same period 6,478.39 Balance in fund March 31, 1931 6,527.81 County Treasurer's balance March 31, 1931 49.42